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How to Distribute Flyers

It's now easier than ever to send flyers to families! Peachjar makes it possible to upload digital flyers within minutes and without having to leave your office. District, school, and volunteer uploaders submit flyers to be distributed to parents via email notifications and posted on the district and school flyer boards. 
To get started, log in to your Peachjar account. From the navigation bar on the left, select "Submissions." It will take you to "My Flyer Submissions."


Flyer Templates

Peachjar offers a library of free Microsoft Word school flyer templates! To navigate to this page, go to Submissions and select the Browse Flyer Templates button in the top right.
Once you find a template you would like to use, hover over the template to select and download the file. Customize your flyer and save it as a PDF file to upload.


Post & Notify

Submit your flyer to be distributed to parents at your selected schools. Your flyer will be posted on the selected schools’ web flyer boards and sent in an email notification to parents. To start submitting your first flyer, click on "Post & Notify."


Prepare Flyer 

Use the following requirements:

Note: Links embedded in the flyer PDF are not supported.

  • Use our call-to-action buttons, in the upcoming step, to include links with your flyer.
  • If you are providing your flyer in multiple languages, merge the flyers together into a single PDF with English on the first page.
  • For more information in Flyer Upload Requirements, click on "Flyer Design Guide" to ensure your flyer meets the following guidelines before uploading it to Peachjar.


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Upload Flyer

Once your flyer is in PDF format, click "Upload PDF File."

Click "Continue to Flyer Review."


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Review and Edit Text Version

To help blind or visually impaired recipients to read your flyer, we extracted its content and established a text version of your flyer. The design of your flyer may require you to edit the text version. Please review carefully to ensure the text version of your flyer is correct.

Edit the text:

  • Click in the text box to edit the information on your flyer. 
  • In this stage, you can reupload the flyer by clicking "Reupload Flyer" at the bottom of the page. 
  • When you finish editing the text, click "Continue to Set Flyer Details."

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Set Flyer Details

Provide Basic Info
  • Flyer Title: Provide a title for your flyer.
  • You can provide an optional street address. This is to assist people with distance and directions. 
Add Call-to-Action Buttons

As an option, you can choose one primary CTA button to help parents take action on this flyer. Click "Continue to Flyer Delivery" after this step. 

  • Sign up: Add a sign-up URL; this will appear in the flyer email.
  • Call: Add a phone number; this will appear in the flyer email.
  • Email: Add an email so they can reply back.
  • Get App: Include a web app so that they can download it.
  • Donate: Include a URL, where they can make a donation.
  • Learn more: Additionally, add as an option the "Learn More" CTA button to provide more information for parents about this flyer. For example, link to your website or a more comprehensive PDF.

Note: You can only add one CTA button.


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Pick Flyer Delivery

Pick Audience: 

Parents (including staff from specific schools)

Flyers distributed to a school’s parents are also distributed to staff and volunteers who are "following" that school. Each staff member and volunteer can change their preference for following the school(s) they are associated with in their account information.

Alternatively, flyers can be distributed to all of the school district’s staff and volunteers or to the staff and volunteers at selected school sites by picking the "staff" option. The flyer will be distributed to both parents and staff at the schools selected above. The staff of the school are by default  following their school. 


Quickly select a set of schools by specifying the schools’ grade range. Selecting a set of schools by specifying the schools’ grade range results in flyers being distributed to all parents subscribed to each relevant school. For example, if you limit the schools' grade range to 3-5, all parents who subscribe to schools with 3rd, 4th, or 5th grade will receive the flyer. 

Staff Only:

Flyers will be distributed to staff only.  From the list, you can choose which school staff members to send the flyer to.

Switching Audience:

If you switch the type of audience when one or more schools are selected, you will be notified that all current school selections will be discarded upon switching audience type.


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Schedule flyer distribution

With each distribution, you can select the date you want to distribute your flyer, which will be posted on the web flyerboards of the chosen schools and parents. Choose the following options: 

  • As a district/school staff uploader, select a target distribution date up to the next scheduled distribution date to potentially send urgently to parents.

  • The date picker should allow selection of any day up to the next scheduled distribution date.

  • Choose another target distribution date that is 28 days after the initial distribution; if you need more distributions, click "+" to add them.

Post Expiration Date

Add the date you want the flyer to expire. The Post Expiration Date is automatically set in 28 days. District/School users can expire the flyer anytime within the current school year. The end date of a school year is July 31st. 

Weekly Distribution

As a district or school staff or volunteer, you have the option of distributing a flyer weekly (7 days) or monthly (28 days) if you prefer multiple distributions. You can design a multiple-distribution strategy based on your frequency preferences.

Now you can select a target distribution date, it automatically sets the post-expiration date to be 28 days later.

Click “Add Another Distribution” button, a Multiple Distribution section will appear, allowing the user to select the frequency and see a preview of their later distribution date.

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Limitless School Distribution

Recent changes in flyer distribution across our school system have resulted in substantial gains for staff and volunteers. 

Key benefits include less frustration for staff uploaders, who no longer have to do multiple uploads for flyers with different distributions or those that need support for more than one language. As a result, the amount of school content available to parents has increased slightly.

The ability for employees and volunteers to publish flyers for longer than 28 days and distribute them weekly instead of just monthly is one of the important factors that has enabled these improvements.

You can add as many PDF pages as can fit in a 50 MB file, instead of being limited to 4. 

Note: It's important to remember that these features are only for the benefit of staff and volunteers, not organizations. They help them interact more effectively with parents and the school community.


Review Flyer Details

Once you submit your flyer, you will no longer be able to edit it. Please carefully review the details to ensure accuracy. If you need to make changes to the flyer or the text version, click "Edit Flyer."


Your Flyer has been Submitted

Congratulations, your flyer has been successfully submitted! Select Reporting to view the status of your flyer or promote your flyer by selecting the Facebook and Twitter buttons or copying the link to share it out.  

Once you are ready, select Done to be brought back to the Submissions Overview page.

We hope Peachjar simplifies and streamlines your flyer distribution to parents. If you have any questions or feedback, please do not hesitate to contact us.


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