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How to Send & Post Flyer

This guide provides a clear, step-by-step roadmap for properly managing your flyer's journey, from posting and notification guidelines to uploading and specifying flyer information. We'll additionally cover how to pick your target audience and plan your distribution to maximize impact. We cover every step to prepare you to send your flyer with confidence.

Post & Notify

Submit your flyer to be distributed to parents at your selected schools. Your flyer will be posted on the selected schools’ web flyer boards and sent in an email notification to parents.

Use the following requirements and submit your first flyer, click on "Post & Notify."

Prepare flyer

Use the following requirements: 

Supported formats: Pdf, Jpg/Jpeg, Png, Tiff, Bmp. 

Not supporter formats: Gif and Vector


Upload flyer

Once your flyer is in PDF format, click "Upload PDF File".

Click "Continue to Flyer Review."


Set Flyer Details

Specify everything from the event's title and type to its location and feature links. This step ensures that your flyer communicates all necessary information clearly and effectively to your audience.


Provide basic info

  • Title: Give your flyer an interesting name. 
  • Type: Choose the category that best describes your flyer. Whether it's for athletics, sports, art, or camping, selecting the appropriate type allows you to better target your audience. 
  • Physical Address: Specify the event's location. A clear address helps parents know exactly where they need to go, making it easy to arrange their visit. 
  • Primary Featured Link: Select the main link to help parents take action on this flyer. This should be the link that you want to highlight or that provides the most important action.
  • Other Featured links: You have the option to add multiple links. These will be included in the email, offering more resources or information to your audience. 

Link Label Options

Choose the different options for the links: Sign up, Call, Email, Get app, Learn more, Order, Join meeting, Subscribe, Survey, RSVP, Register, Download. 

For these actions, you'll need to provide specific details directly:

  • Call: for phone numbers only.
  • Email: for email addresses only.
  • Get app: to download apps only.

For these actions, simply enter a URL and specify the action to inform about the purpose of the link:

  • Sign up
  • Learn more
  • Order
  • Join meeting 
  • Subscribe 
  • Survey 
  • RSVP 
  • Register
  • Download 

Review and Edit Text Version

To help blind or visually impaired recipients to read your flyer, we extracted its content and established a text version of your flyer. The design of your flyer may require you to edit the text version. Please review carefully to ensure the text version of your flyer is correct.

Click on “Text Version” to edit the information on your flyer. Once you finish editing, close the window to continue adding the flyer details.

Reupload Flyer

If you need to change or reupload your flyer, simply click the button to go back to the initial stage and upload the new version.


Preview Flyer 

Review the links over your flyer, you can hover over to make sure they are working correctly. Close the window once you are finished.


View schools near program’s location 

Adding the address of your event

When you enter your event's physical address in the 'Set Flyer Details' section, it will be displayed with a 'flag' on the map, highlighting both the location of the event and surrounding schools. The search function is limited to the area of this 'flag' to help you find schools close to your event. 

Select all of the schools to which you would like to distribute the flyer.

Select Audience

Parents (including staff from specific schools)

Flyers distributed to a school’s parents are also distributed to staff and volunteers who are "following" that school. Each staff member and volunteer can change their preference for following the school(s) they are associated with in their account information.

Staff only

Alternatively, flyers can be distributed to all of the school district’s staff and volunteers or to the staff and volunteers at selected school sites by picking the "staff" option. The flyer will be distributed to both parents and staff at the schools selected above. The staff of the school are by default  following their school. 

Previously distributed to select schools 

Select a set of schools they have previously submitted to when they have more than one submission in our system. 

A menu of up to 10 previously submitted audience options will appear when the user is selecting their audience. Upon choosing the previous audience, the map area will load with the previous audience selected for the user. 


Quickly select a set of schools by specifying the schools’ grade range. Selecting a set of schools by specifying the schools’ grade range results in flyers being distributed to all parents subscribed to each relevant school. For example, if you limit the schools' grade range to 3-5, all parents who subscribe to schools with 3rd, 4th, or 5th grade will receive the flyer. 


Flyer Approval Guidelines

Once you select all the schools you would like to distribute. Review the following flyer approval guidelines to ensure your flyer meets the district requirements for the best chance of approval.

Check the box  to continue to schedule distribution:

  • I have read the flyer approval guidelines for the district(s) above and verify that my flyer conforms with them.



Distribution Schedule 

Each distribution round results in your flyer being posted on the selected schools’ web flyer boards and sent in an email notification to parents.

  • Select a distribution target date, this is the date you would like to start distributing your flyer.
  • Click on the calendar icon to choose a date. 
  • Choose how many distribution rounds a month you would like to send, all distributions are 28 days apart. 
  • The Post Expiration date will be automatically applied. Your flyer can be posted up to 28 days from the last distribution. If you want your flyer posting to expire further out, you’ll need to add an additional distribution round.
  • You can view the distribution days in the calendar to choose a date for your flyer. 



Multiple distribution rounds

Select your next target distribution date with options of either 1 week or 4 weeks apart from the previous one. This date will be aligned with the upcoming distribution schedule. The calendar allows you to visualize the distribution schedule, letting you pick the best days to schedule the flyer.

To add more distribution rounds, click "+ Add another distribution round."

Post Expiration Date

Add the date you want the flyer to expire. The Post Expiration Date is automatically set in 28 days. District/School users can expire the flyer anytime within the current school year. The end date of a school year is July 31st. 

Submit Flyer



Once you submit your flyer, you will no longer be able to edit it. Please carefully review the details to ensure accuracy. If you need to make changes to the flyer or the text version, click "Edit" in the section you want to modify. 


Copy of Email Notification

This option will be selected automatically; to opt out of receiving a copy, please deselect the checkbox. Please note, the amount and order of flyers in email notifications vary by parent.


Your available credit balance will be applied first. Any additional credits needed will be added with the best bulk credit discount as a part of your transaction.

  • Submit your flyer without adding credits by clicking "Submissions" and following the "Post & Notify" instructions.
  • In the final section, under the "Payment" option, you can enter your credit card information and pay for the selected distributions.
  • Your available credit balance will be applied first. Any additional credits required will be added with the best bulk credit discount as part of your transaction.
  • Enter your credit card information and click "Pay & Submit." Additionally, you can pay with your PayPal account.

Your flyer has been submitted for approval

You will receive an email regarding your flyer submission. District approval may take up to 7 days. Once approved, you will receive a separate email to confirm your distribution dates. 

Additionally, to check up on the status of your flyer, you can go to Reporting to check the status of your flyer.

We hope Peachjar simplifies and streamlines your flyer distribution to parents. If you have any questions or feedback, please do not hesitate to contact us.